The Friends of St James the Great, Thorley

1. Your personal data - what is it?

Personal data relates to information in respect of a living person who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller's possession or likely to come into such possession. The personal data the Friends of St James the Great, Thorley hold in respect of you as a member or supporter are your contact details and information relating to subscription payments and donations. The processing of such personal data is governed by the General Data Protection Regulation (the "GDPR").

2. Who are we?

The Friends of St James the Great, Thorley is the data controller (contact details below). This means that as an organisation we decide how your personal data is processed and for what purposes.

3. How do we process your personal data

The Friends of St James the Great, Thorley complies with its obligations under the "GDPR" by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:-

4. What is the legal basis for processing your personal data?

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will not be shared with any other organisations.

6. How long do we keep your personal data?

We will retain your contact details whilst you continue to be a member or supporter of the Friends of St James the Great, Thorley. We will retain records relating to your subscriptions and donations for seven years after the calendar year to which they relate or seven years after a Gift Aid claim is submitted to HMRC, whichever is the later.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:-

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice prior to commencing such processing, explaining this new use and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please contact in the first instance Philip Hargrave, Chairman & Secretary, The Friends of St James the Great, Thorley by email sent to . You can contact the Information Commissioner's Office by 'phone on 0303 123 1113, via email at, or by post to the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Issued 21 May 2018

Return to Application for Membership Pack